2019 UBCM Trade Show
September 25 - 26, 2019

Vancouver Convention Centre
EAST BUILDING
999 Canada Place

Apply to Exhibit at the 2019 UBCM Trade Show
Instructions:

  1. Please review and complete this entire form. Fields marked with asterisks (*) are required.

  2. When you are ready to proceed to final registration and purchase an exhibit package, click the 'Process Exhibit Application' button at the bottom of this page.

  3. After clicking the 'Process Exhibit Application' button, details confirming your registration will be displayed on-screen along with payment instructions. Credit card payment by Visa, MasterCard or AMEX will be accepted. An email confirming details of your exhibit purchase will be sent to your 'Billing Contact'.

  4. Print or save a copy of this confirmation for your records, as no further invoice will be sent

Questions? Email Karen Slessor at tradeshow@ubcm.ca or call Toll Free 1-888-737-2583
SECTION 1 - Trade Show General Information
Date: September 25 - 26, 2019
Location: Vancouver Convention Centre - At Canada Place
East Building, Exhibit Halls B & C (Convention Level)
999 Canada Place, Vancouver BC V6C 3C1
www.vancouverconventioncentre.com
Trade Show Hours: Wednesday, September 25 - 10:30am - 5:00pm
Thursday September 26 10:00am - 3:00pm
Exhibit Package Rates: 10'W x 10'L x 8'H Standard Exhibit Package. Multiple packages are at the same rate.

Regular Rate: $1,995 per package
Early Bird Rate: $1,795 per package
(if paid in full on or before April 15th)

Rates do not include GST (5%)
Standard Exhibit Package Includes:
  • Booth Footprint: 10'x10' display space
  • Black Booth Drape: fabric 8' backwall and 3' sidewalls
  • Flooring: light grey carpet (color substitutions available for a charge)
  • Table: One (1) 6' x 2' skirted table (black skirt with white vinyl top)
  • Chair: One (1) black folding chair (additional chairs available for a charge)
  • Exhibitor Badges: Four (4) exhibitor badges per package. Exhibitor badge names may be substituted. (see Exhibitor Manual for more details) Badge access is limited to the Exhibition Hall. NOTE: for full convention access, Delegate Badges are available for purchase starting in July.
  • Printed Trade Show Guide: company listing with contact details (if copy submitted prior to August 1, 2019.
  • Convention Event App: exhibitor profiles, social media and contact details featured in listings (if copy submitted prior to August 31, 2019)
  • 'Explore the Floor' : Delegate traffic generator program. Game card included as part of the 3.5”x 8.5” Convention Pocket Program provided to each delegate. Grand Prize provided via sponsorship or by UBCM.
  • 'Sip and See Social Hour': networking reception to entice delegates to circulate the trade show floor. Cash bar available.
[NOTE: Standard Exhibit Package does NOT include]
- power/electrical in the booth
- meal program for booth personnel
- access to convention sessions
- evening banquet and networking events
Payment Methods: All payments must be made by credit card. Visa, MasterCard or AMEX accepted. Secure payment will be processed following successful completion of the online Exhibitor Application, and then by clicking the 'Process Exhibit Application' button at the bottom of this page.

For those government organizations wishing to paying by cheque or electronic funds transfer, please call for special registration instructions. Make cheque payable to 'UBCM' and send to:
[NOTE: As outlined in Section 1 of the 2019 Exhibitor Registration Form, ONLY government organizations may pay by cheque]


Note: If paying by cheque, your Exhibitor Application is not considered complete until payment is received at UBCM office in Richmond, BC. Starting April 15, 2019 all payments must be received within 30 days of completion of the on-line Exhibitor Application, or booth space selections and/or assignments may be released.

[US Customers] no bank transfers, please pay by credit card or money order
Exhibit Space Planning: Booth selection will be allocated on a first-paid, first-served basis. If all booth preferences as indicated in SECTION 3 have already been assigned to another exhibitor, UBCM will assign the next best alternative. UBCM reserves the right to determine the final allocation of exhibit space and any adjustments to the show floor layout.
Cancellation and Refund Policy: No refunds available for exhibit packages purchased at the Advance Prospectus Rate. For exhibit packages purchased after January 18, 2019, cancellation with a partial refund (total amount paid less an administration fee of $900) is available. Notification must be submitted in writing to tradeshow@ubcm.ca before May 1, 2019. Event no-shows are non-refundable. Future show credits will not be issued.
SECTION 2 - Exhibitor Application
PART ONE: Primary Contact

Secondary Business Contact: used ONLY in the event your primary contact is unreachable

Part Two: Billing Contact

Part Three: Exhibitor Listing

NOTE: This is the official listing for the printed Trade Show Guide and the UBCM Convention Event App. Information entered here may also be updated and/or edited later in the Trade Show Exhibitor Portal.

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SECTION 3 - Booth Space Selection and In-Booth Promotions

1st: 2nd: 3rd:

For organizations purchasing multiple booth packages, the Trade Show team will contact you to coordinate your booth preferences.

Yes No

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Full Page - $1200 (7.5" W x 10" H) SOLD OUT
1/2 Page - $650 (7.5" W x 4.75" H) SOLD OUT
1/4 Page - $400 (3.5" W x 4.75" H) SOLD OUT
No thanks.

Back page - Available by Sponsorship Only, call for details.

(pending availability, ad space may also be purchased at a later date)

Questions? Email Karen Slessor at tradeshow@ubcm.ca or call Toll Free 1-888-737-2583
SECTION 4 - Marketing Opportunities and Advisories
Marketing Oppotunities
Check this box if you would like to be contacted about available Sponsorship packages.

Check this box if you would like to learn more about Trade Show Guide advertising.
Photography
UBCM will take photographs and videos at the 2019 UBCM Convention and Trade Show and may use them in UBCM news or promotional materials whether in print, digital or other media. By participating in the Convention, permission is assumed that you agree to waive any rights to compensation or ownership.
Communication Consent
While most content in UBCM's Convention, Trade Show and Exhibitor e-newsletters and e-mails are not commercial, some may contain advertising and are therefore considered commercial electronic messages under Canada's anti-spam law (CASL). As a result, we require your consent to continue sending important Trade Show related communications to you.
Yes, I consent to receiving emails, newsletters and other electronic messages from UBCM. I understand I can make a request to unsubscribe at any time.
No
SECTION 5 - 2019 UBCM Trade Show Exhibitor Contract
* Cancellation and Refund Policy
No refunds available for exhibit packages purchased at the Advance Prospectus Rate. For exhibit packages purchased after January 18, 2019, cancellation with a partial refund (total amount paid less an administration fee of $900) is available. Notification must be submitted in writing to tradeshow@ubcm.ca before May 1, 2019. Event no-shows are non-refundable. Future show credits will not be issued.
I agree to the Cancellation and Refund Policy stated directly above.

* Trade Show Terms and Conditions
I have read the document via the link above, and agree to the 2019 Exhibiting Terms & Conditions.
Total Exhibitor Fees
Exhibit Package:
$
Trade Show Guide Advertising:
$
Subtotal:
$
GST 5% # 108150541:
$

Total Payment Due:
$

Need Assistance?

Please contact the Event Administrator.

Karen Slessor
Phone: 1-888-737-2583
Email: tradeshow@ubcm.ca