Careers

BC Local Government Job Posting Service

City of Surrey

Executive Assistant to the Mayor

Regular Full-Time

Working directly with Mayor of the City of Surrey, the Executive Assistant is responsible for overseeing the day-to-day operation of the Office of the Mayor. In this key role, you will be responsible for a wide range of complex and confidential administrative duties in a dynamic municipal environment.

RESPONSIBILITIES
The Executive Assistant is responsible for:
  • Performing executive administrative functions, including public relations matters on behalf of the Mayor.
  • Managing the day-to-day operations of the Office of the Mayor.
  • Acting as a liaison between the general public, community organizations and the Mayor.
  • Oversight of the Mayor’s calendar in coordination with the Mayor’s Administrative Assistant who has front-line responsibility for the calendar.
  • Preparation and review of briefing packages, meeting minutes, strategic plans, communications and related documents.
  • Responding to a wide range of inquiries (written, telephone, and in-person) and ensuring appropriate response from City staff.
  • Representing the City as part of steering committees and meetings with external agencies.
  • Managing positive relationships with the general public, community organizations, Council, City staff, and other stakeholders.
  • Oversight of support staff, budget, expenditures and payroll.
  • Maintaining office records, files and reports.
  • Conducting research and development as required.
  • Other job related duties as required.

The successful candidate will have:
  • A Bachelors’ degree in Business Administration or a related field with a minimum of five (5) years of relevant experience in an executive assistant role, ideally within a government environment, or equivalent combination of education and experience.
  • Demonstrated experience with performing detailed administrative duties with minimal direction.
  • Ability to work independently, organize workload and set priorities, and to be flexible with fast-changing priorities and deadlines.
  • Ability to embrace and thrive in a dynamic, fast-paced work environment.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and accuracy of work.
  • Ability to establish and maintain effective relationships and communications with the general public, staff, and external agencies.
  • Ability to apply creative thinking to manage or resolve complex issues.
  • Demonstrated ability to act with tact and discretion in managing highly confidential, sensitive or political matters.
  • High level of proficiency with MS Office and related office software.
  • Alignment with the City of Surrey’s Values of Community, Service, Teamwork, Integrity, and Innovation.
  • This position requires completion of a Police Information Check and a valid class 5 B.C. Driver’s license.

Apply online at www.surreycareers.ca
 

Location: Surrey, BC
Region: Lower Mainland
Professional Categories: Office Administration
Posted: January 2, 2019, 1:23 pm
Expires: January 18, 2019, 4:30 pm