LEGISLATIVE SERVICES DEPARTMENT
Senior Committee Clerk
Temporary Part Time Position
(hours vary depending on operational requirements)
The District of Saanich is seeking a temporary part-time Senior Committee Clerk with experience in coordinating the Public Hearing process which includes preparing notices and bylaws, attending meetings, taking minutes and providing accurate procedural advice in a public setting. The successful candidate will provide a full range of legislative and administrative services to Council and committee(s), respond to a variety of enquiries regarding bylaws/policies and Council/committee decisions. He/she will undertake special projects to identify issues, conduct research, analyse options, and recommend solutions. He/She will also maintain the Web pages for the Division and Council keeping the information current and updated.
The ideal candidate thrives in an environment where accuracy is essential, deadlines are met and much of the work follows legal/legislative mandates. Essential requirements include a considerable knowledge of local government and the role of Council, rules and procedures used in meetings, and legislation related to the public hearing process. Excellent written and verbal skills with a strong knowledge of business English – including sentence structure, grammar, punctuation and the ability to listen and summarize key points is essential. You will have a proven track record with problem-solving, building positive relationships and demonstrating political acumen. A strong customer focus and the ability to be flexible in a changing work environment are equally important. The incumbent must possess a solid understanding of records management systems and best practices. Demonstrated experience with research and/or project management is ideal. Also required is a one-year certificate in local government administration, public administration or related discipline; a minimum of three years related administrative experience in a local government environment, including two years of experience acting as secretary to committees, boards, or commissions, at the local government level; experience with personal computers and computer based applications including completion of courses in advanced level word processing, intermediate level of excel and website applications; shorthand or other form of speedwriting; and keyboarding speed of 60 wpm. Candidates with an equivalent combination of education and experience may be considered. The successful candidate will be required to attend meetings outside regular working hours.
The duration of this temporary assignment is currently unknown and is dependent upon the incumbent’s ability to return to work.
This is a C.U.P.E. Local 2011 position with a wage of $33.44 per hour plus 13% in lieu of benefits. Job description and competition information can be found at www.saanich.ca. This is an open until filled posting. Please apply quoting competition 114.18 to: Human Resources, District of Saanich, 770 Vernon Avenue, Victoria, BC, V8X 2W7 (Fax 250-475-5550) or Email email@example.com. We thank all applicants for applying. Only those under consideration will be contacted.