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2014 CAMA E-Brief Partner: April 3, 2014            




CAMA Holds Quarterly Board Meeting in Niagara Falls, Ontario
The Board of Directors for the Canadian Association of Municipal Administrators (CAMA) held their quarterly meeting in Niagara Falls, Ontario on March 20th, 2014.  In addition to regular business, this provided the Board with an opportunity to tour space at The Sheraton On The Falls Hotel for the 2014 Conference.  Special thanks to Mr. Ken Todd, CAO for the City of Niagara Falls, and his staff, for their warm hospitality.

The Board dealt with a number of issues, but what follows are the highlights of those discussions:

CAMA’s Non-For-Profit Association Status
CAMA is a federally incorporated not-for-profit association.  Organizations such as ours could lose their incorporation status unless the necessary steps outlined in the Industry Canada Act are put into place by the October 17th, 2014 deadline.    The Board considered a draft of the new Articles of Continuance and Bylaws for CAMA which will be presented to the membership at the May 28th, 2014 Annual General Meeting.

CAMA External Communications Plan
CAMA has engaged Ginger Design, a local communications firm in Fredericton, to implement the External Communications Plan, in which monies have been budgeted for the next three years.  The first phase of this plan will focus on recruiting non-members through a variety of communication tools (i.e. a local member toolkit, a CAMA promotional video) along with a possible redesign of the CAMA website.  We will also be exploring ways in which we can partner with the Provincial and Territorial Associations.

Strategic Plan
The Board considered the Strategic Plan for the period 2014-2019 as well as the Five Year Financial Plan.  Both plans will be reviewed annually to determine if the strategic objectives are still in line with the members’ needs and preferences.

A Sub-Committee, chaired by Ms. Janice Baker and Board members Robert Hughes and Don MacLellan was struck to produce a Position Paper on the issue of CAO Performance Management and Evaluation.  The Board is also seeking non-Board members to assist in this project.  

Appointment of Nominating Committee for the 2014-2015 Years
The Board appointed the Nominating Committee for the 2014-2015 with the following Board members (in accordance with Article VIII, Section 1 of the Constitution):  Chairman Mr. Ron Shaw, Immediate Past President; Mr. Jean Savard, President: Mr. Robert Hughes, First Vice-President; Mr. Don MacLellan, Second Vice-President; and Ms. Marie-Hélène Lajoie, Treasurer.  The Nominating Committee will be appointing the officers of the Board to be announced at the 2014 Annual General Meeting.

2014 Niagara Falls Conference Update
The Conference Program “Cultivating A Positive Culture” was launched on February 28th, 2014.  The on-line registration is open until May 16th, 2014 and you can register by visiting the CAMA website:  http://www.camacam.ca/en/conference/2014AnnualConference.asp

We are expecting record attendance at this event.  All Diamond Jubilee recipients are also encouraged to wear their medals to the President’s Dinner being held at the Conference.  As well, the hashtag #CAMA2014 has been set up so that Conference attendees, and those not at the Conference can follow the conversations happening in Niagara.  Watch for the mobile app to be launched mid-April 2014.  We are pleased to welcome StrategyCorp (www.strategycorp.com) as this year’s Social Media sponsor.

The Conference room block at The Sheraton On The Falls has been sold out, however they do still have rooms available for the Conference dates at a different rate.  To make a room reservation, please contact the Hotel directly at 905-374-4445 or through the toll free number at 1-800-519-9911.  The Crowne Plaza Niagara Falls - Fallsview Hotel is located beside The Sheraton On The Falls (at 5685 Falls Avenue) and rooms can be reserved by calling 905-374-4447 or through the toll free number at 1-800-263-7135. CAMA does not have a room block at this hotel.

Future Conferences
The CAMA Board has confirmed the following locations for our future Annual Conferences:
• 2015:  The Fairmont Jasper Park Lodge in Jasper, Alberta
• 2016:  The Delta Winnipeg and Winnipeg Convention Centre, Winnipeg, Manitoba
• 2017:  The Hilton Lac Leamy in Gatineau, Québec

ICMA Update
2014 will mark the 100th anniversary of ICMA.  CAMA wants to celebrate ICMA’s anniversary and our strong partnership with them.   A special anniversary table will be set up at the 2014 CAMA Conference along with recognition at the President’s Dinner and the Monday evening Canadian Dinner held at the ICMA Conference in Charlotte, North Carolina in September 2014.

The Board is pleased to offer a $500.00 scholarship to CAMA members who are applying for the ICMA Leadership Program for 2016. Watch for further details in the future on how to apply for this opportunity

Membership Services/CAMA National Office
The Board considered a status report from Ms. Jennifer Goodine, Executive Director with respect to the member services and the activities of the CAMA National Office. CAMA currently has 500 members, 93 Facebook “Likes” and 314 Twitter followers. If you aren’t already following us on Twitter our handle is @camalink. CAMA’s fanpage on Facebook can also be found at http://www.facebook.com/CAMALink.

Long Service Awards
This year marks the third year of the Long Service Awards Program.  There are 39 recipients that will be receiving their recognition pins.  Ten and fifteen year recipients will be receiving their pins in mid-April and those with twenty years and more will be presented with them at the Long Services Awards Luncheon at the Niagara Falls Conference.  We are also very pleased to recognize two CAMA members who have 40 years of service – a wonderful milestone!
 
Webinars
The webinars that are offered through CAMA’s partnership with LGMA BC are continuing to be very popular.  Visit the website at http://www.camacam.ca/en/programs/Webinars.asp to see the line-up for the Spring 2014 series which begins on April 8th, 2014.  Take advantage of this innovative way for alternative training approaches which allow you and your staff to receive training without having to leave the office.

Treasurer’s Report
The Board approved the financial statements for the period of April 1st to January 31st, 2014 along with the budget for the April 1st, 2014 to March 31st, 2015 fiscal year. CAMA continues to be financially stable.

2014 CAMA Awards of Excellence
The 2014 CAMA Awards of Excellence Committee, Chaired by Mr. Glen Davies (CAMA representative for Manitoba, Saskatchewan and Nunavut) were pleased to review forty-seven award nominations.  The winners will be announced at the Awards of Excellence Luncheon held on May 28th, 2014 in Niagara Falls.  We are pleased to once again have The Ravenhill Group Inc. (www.ravenhillgroup.com) as this year’s gold partner for this program.

Attendance at Provincial and Territorial Meetings/External Relations
• Mr. Robert Hughes (representative for Nova Scotia and PEI) attended the AMANS Conference held in Baddeck, NS from October 8-11, 2013.
• Mr. Marc Landry (representative for Alberta and the Northwest Territories) attended the LGAA Conference in Red Deer, AB on March 6th, 2014.
• Mr. Mark Brown (representative for British Columbia and Yukon) attended the BC CAO Forum  from February 19-21, 2014 in Vancouver, BC.
• Mr. Jeff Renaud was pleased to meet with Mr. Paul Gudaitis, the Executive Director of the Association of Yukon Communities, to discuss ways that CAMA and AYC can work together and share best practices.
• President Savard will be representing CAMA at the ICMA International Meeting being held in Yangzhou, China from May 11-15, 2014.

Future Board Meetings
The next Board meeting will be held in Niagara Falls on May 25th, 2014 with the Fall meeting being held in Jasper from September 10-12, 2014 to allow the Board to view the meeting space for the 2015 Conference. 

We look forward to seeing you in beautiful Niagara Falls for the 2014 Conference!


 
Jean Savard
CAMA President



CAO Performance Management Evaluation Committee
The Board of Directors of CAMA recognize that CAMA can play an important role in developing policy and research papers on issues of interest to our members.  At our Board meeting held on March 20th, 2014, a Committee was struck to prepare a research or “white” paper on the issue of CAO Performance Management and Evaluation.  The goal of the paper will be to create a document that will support CAO’s in discussion with their Mayors and Councils, to facilitate the performance management process, and provide guidance and advice on best practices in the area of executive performance management and evaluation.
 
The Committee members are Janice Baker (Chair), Don MacLellan and Robert Hughes.  The Board would like to have two additional non-board members on the Committee.  The Committee work can largely be accomplished by Conference Calls and by e-mail.  While the Committee’s work is ongoing, there will be a  time commitment of 3-5 hours per month in reviewing material and participating in Conference Calls.  As far as possible, committee members will be polled to ensure availability.  We expect the work to be completed in 12-18 months.  
 
If you are interested in serving on this Committee and are a CAMA member, please contact  Ms. Jennifer Goodine, CAMA Executive Director (admin@camacam.ca) and she will send you an Expression of Interest form to be submitted no later than April 18th, 2014.


Canadian Urban Institute Seeks Two New Directors for the 2014-15 Board
The Canadian Urban Institute (CUI) is looking for two new Directors to join the Board starting in June 2014.   Directors bring perspectives and insights based on their varied backgrounds and broad range of experience to enhance the governance processes, decisions and practices of the Institute.  The Directors share demonstrated interest and experience in addressing urban issues in Canada and abroad.

Directors are responsible for the effective governance and oversight of the organization.  They are expected to participate actively on the board, attend the Annual General Meeting and sit on one standing committee or task group.  Directors serve for a minimum of three years.

In addition to a keen interest and strong background in urban issues in Canada, we are looking for individuals with skills or experience in one or more of the following:
  • Senior experience in municipal government;
  • Supporting revenue generation for the Institute, including grant applications to Foundations, governments, and private sector funders;
  • Governance of for profit or not-for-profit organizations;
  • Financial oversight or accounting – ideally with experience in the not-for-profit sector.
Furthermore, in order to continue to broaden CUI’s geographic reach, we are looking to add at least one Director from Alberta, home to two of the fastest-growing metropolises in Canada. 
 
Interested candidates apply in confidence by: April 24, 2014.  Please email your nominations to: https://sclark@canurb.org. Attention: Chair of Governance Committee.

 
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L’INSTITUT URBAIN DU CANADA EST À LA RECHERCHE DE DEUX NOUVEAUX ADMINISTRATEURS AU CONSEIL D’ADMINISTRATION
 
L'Institut urbain du Canada (Canadian Urban Institute - CUI) est à la recherche de deux nouveaux administrateurs au conseil d'administration à partir de Juin 2014. Les administrateurs apportent leurs perspectives et leurs idées en fonction de leurs expertises respectives afin d’améliorer les processus de gouvernance, les décisions et les pratiques de l'Institut. Les administrateurs recherchés doivent démontrer de l'intérêt et/ou de l'expérience pour les questions urbaines au Canada et à l'étranger.

Les administrateurs sont responsables de la gouvernance et de la supervision de l'organisation. Ils sont appelés à participer activement aux réunions du conseil d’administration, à assister à l'assemblée générale annuelle ainsi qu’à prendre part à un des comités permanents ou à des groupes de travail adhoc. Les administrateurs sont nommés pour une durée minimale de trois ans.

En plus d’un vif intérêt et d’une solide expérience dans le domaine des enjeux urbains, nous sommes à la recherche de personnes ayant des compétences ou de l'expérience dans un ou plusieurs des domaines suivants :
  • Expérience de cadre supérieur dans l'administration municipale ;
  • Expérience dans la génération de revenus pour des organisations à but non lucratif, y compris les demandes de subventions à des fondations, auprès des gouvernements, des bailleurs de fonds et du secteur privé ;
  • Expérience dans la gouvernance d’organisations privées ou but lucratif ;
  • Expérience dans le domaine du contrôle des finances et de la comptabilité - idéalement dans le secteur sans but lucratif .
En outre, afin de continuer à élargir la portée géographique de l’Institut, nous cherchons à ajouter au moins un administrateur provenant de l'Alberta, une province où l’on retrouve deux des villes qui connaissent le plus haut taux de croissance présentement au Canada.

Les candidats intéressés peuvent soumettre leurs candidature en toute confidentialité d’ici le 24 avril 2014. Veuillez s'il vous plaît envoyer vos candidatures à: sclark@canurb.org. À l’attention de la présidente du Comité sur gouvernance.
 


Final Call for Nominations for the ICMA Distinguished Service Award and Honourary Membership Nominations - Deadline April 21st, 2014
 
At its late May meeting, the ICMA Executive Board will consider nominations for ICMA’s Distinguished Service Award and Honorary Membership. The Distinguished Service Award is presented to a member who has been retired from the profession for a minimum of three years and who has made exemplary contributions to the profession through service in local government. Nominations may be made by any member of ICMA (self-nominations will not be accepted).

The Honorary Member Award is presented to an individual outside the profession whose leadership and initiative have contributed to the strengthening of local government. Only voting members of ICMA may make nominations for Honorary Membership.

Recipients of the Distinguished Service Award and persons on whom Honorary Membership is conferred will be recognized during ICMA’s 100th Annual Conference to be held September 14-17, 2014 in Charlotte/Mecklenburg County, NC. Further details on both the Distinguished Service Award and on Honorary Membership are available on the ICMA website. Submit questions and nominations to Felicia Littky at 202-962-3656 or via email to awards@icma.org.




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