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Posted: January 19, 2023, 3:46 pm

Design of Wastewater Treatment Plant Primary Clarifier Upgrade

Summerland (District)
Summerland (District)

Design of Wastewater Treatment Plant Primary Clarifier Upgrade
RFP-2023-04


RFP ISSUE DATE:         January 19, 2023
RFP CLOSING DATE:    February 28, 2023
RFP CLOSING TIME:    14:00 Local Time
 
Summary:
The Summerland Wastewater Treatment Plant (WWTP) primary clarifier is over 20 years old with critical parts reaching the end of their service life. The tank and equipment have not been properly maintained due to lack of redundancy and therefore the ability to access. Internal components are corroded and in need of maintenance. The primary clarifier has not been inspected or drained for maintenance since commissioning, therefore, a redundant primary clarifier with 100% capacity of maximum design flow is required to allow proper maintenance of each clarifier.

This Request for Proposals (“RFP”) is an invitation by the District of Summerland (the “District”) to prospective Proponents to submit non-binding Proposals for the provision of a tender-ready design for a redundant primary clarifier.

Optionally, at the discretion of the District, the Supplier may also be engaged for the following services for the Wastewater Treatment Plant Primary Clarifier Upgrade project:
  • Design of Odour Management System (fixed fee)
    • Assessment of capacity issues and design of odour management system which now receives foul air flows from the old headworks building, the centrifuge dewatering system, and the new headworks building.
  • Lead Site Visit for Construction Tender (fixed fee)
  • Tender Analysis (hourly):
    • Review submitted Tender(s) to confirm recommendation of award.
  • Project management and contract administration services (hourly)
  • Site inspection services (hourly)
 
The RFP document sets out:
  1. The details of the System and Services that the District is seeking, as further described in Section 2 - Deliverables;
  2. The process for submission, evaluation and award of the Agreement;
  3. The proposed terms and conditions of the Agreement; and
  4. The forms on which a Proponent should submit in their Proposal.
 
RFP Documents:
BC Bid (https://new.bcbid.gov.bc.ca/) is the only authorized website to obtain competitive bid documents for District of Summerland opportunities. The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website. Procurement documents are available for download at BC Bid by searching for opportunities posted by the District of Summerland.
 
Submission of Proposals
Proposals may be submitted via BC Bid’s Supplier “e-Bidding” submission functionality or by email in accordance with submission instructions in the RFP. Please refer to the RFP documents for details.
Proposals must be received no later than the RFP Closing Date and Time. It is solely the responsibility of the Proponent to ensure that the Proposal is received on time.
 
Term of Engagement:
The successful Proponent should be prepared to commence work within three (3) weeks of contract award. The Agreement shall be valid from the time of contract execution until either the Issued for Construction design documents have been issued or, if optional project management, contract administration and site inspection services are being provided, until construction is complete.
 
Conditions for Participation and Requirements to Request to Participate:
Proposals not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.
Mandatory Criteria:
1 The Proposal must be received by the Closing Date and Time, in accordance with the requirements of Section 3.1 – RFP Schedule
2 The Proposal must be submitted in accordance with the requirements of Section 3.8 – Submission of Proposals
3 The Proposal must include the following completed forms:
  • Appendix B – Submission Form
  • Appendix C – Pricing Form
4 The Proposal must include the information requested on the following forms, either on the forms or a format of their choice:
  • Appendix D – Rated Criteria Form
 
The Supplier shall provide the District with proof of the following prior to beginning work on this project:
  • A valid Business License.
  • WorkSafe BC Clearance Letter (or equivalent if the Supplier operates in another jurisdiction) addressed to the District of Summerland, indicating that account is active and in good standing, or the Supplier must provide proof of exempt status in the form of a status determination letter from WorkSafe BC. As the process to obtain a status determination letter may take some time, Proponents are urged to contact WorkSafe BC (or equivalent) immediately if they do not have WorkSafe BC coverage.
  • Commercial General Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.
  • Automobile Liability Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.
  • Professional Errors and Omissions Insurance coverage as per the requirements detailed in Appendix A – Form of Agreement.
 
Procurement Method:
Request for Proposals. The District reserves the right to negotiate. The District may request a Best and Final Offer (BAFO).

Procuring Entity:
District of Summerland
 
RFP Contact Person:
Dana Silk, Manager of Procurement & Contract Administration
Email:   [email protected]
 
This procurement is subject to the New West Partnership Trade Agreement. This procurement may be subject to Canadian Free Trade Agreement (Chapter Five). Although the District of Summerland is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), it is not anticipated that this opportunity will fall within the scope of that agreement.

Location: Summerland
Organization: Summerland (District)
Opportunity Type: Request for Proposals
Professional Categories: Engineering & Applied Science
Expires: February 28, 2023, 2:00 pm
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