BC Local Government Job Posting Service

Te'Mexw Treaty Association
Office Assistant

Applications will be accepted until qualified candidate selected.

Primary Responsibilities and Accountabilities
Front Desk Reception
  • Answers phones and assists callers by providing information, putting them in touch with the appropriate person or taking a message.
  • Welcomes visitors to the office and ensures their comfort.

Internal Communication
  • Serves as a key point of contact between the main office and Treaty offices.
  • Maintain the TTA calendar for all meetings (caucus, main table, constitution, community meetings etc.) as well as the internal staff calendars.
  • Keep team updated on whereabouts of staff (ie absences, late etc.).
  • Forwards referrals to TTA Consultant.

Administrative Support
  • Provide administrative support as needed to main office staff.
  • Assist with preparations for special events/meetings including refreshments and meals.
  • Prepare meeting kits for various meetings based on the meeting agenda.
  • Record meeting and transcribe minutes for various meetings as requested.
  • Set up the Boardroom for various meetings. Clean and tidy the Boardroom following the meeting.
  • Order stationery and other office supplies including kitchen and bathroom supplies for main office and Treaty offices. Complete purchase orders and verify orders are received and correct.
  • Maintain and reconcile petty cash for main office.
  • Maintain office equipment. Ensure copier is loaded with paper and toner is changed as required.
  • Ensures kitchen area is clean and stocked. Load and unload dishwasher.
  • Receive & distribute incoming Mail – both (Canada Post & Electronic)
  • Code Accounts Payable Invoices
  • Type Cheque request
  • Other Duties as assigned or requested by Operations Manager

Submit your resume and cover letter to: Margaret McGraw, Finance & Operations Manager.

START DATE: Immediately

Te’mexw Treaty Association
1500 – D Admirals Rd.
Victoria, BC V9A 2R1
Phone: (250) 360-2202
Fax: (250) 360-2206

Location: Victoria, BC
Region: South Vancouver Island
Professional Categories: Office Administration
Posted: February 4, 2020, 11:39 am
Expires: March 4, 2020, 4:30 pm