Careers

BC Local Government Job Posting Service

Administrative Assistant/Deputy Corporate Officer

Regular Full-Time
Competition No. 19-13

Internal/External Opportunity
This is a Union Position

Located adjacent to downtown Victoria, Esquimalt is a residential community (population 17,000) with extensive amenities including beautiful parks and beaches, scenic waterfront walkways as well as modern recreational facilities, schools and commercial services.

The Corporate Services Department is seeking a motivated individual to fill a regular, full-time Administrative Assistant/Deputy Corporate Officer position. Reporting to the Manager of Corporate Services, the successful candidate will be responsible for providing administrative and organizational support to the Manager of Corporate Services and members of Council. This position oversees the preparation of Council and Committee  of the Whole (COTW) agendas and minutes, attends Council and COTW meetings, drafts bylaws, policies, and other documents, drafts reports, assists with elections and referendums, and performs other duties of the Corporate Officer. The incumbent will be required to attend Council/COTW meetings outside of normal working hours.

The ideal candidate will possess a certificate or diploma in Local Government Administration and five years of related experience in a municipal government or a relevant setting.  Other preferred qualifications include:
 
  • Effective oral and written communication, problem solving, organizational, and time management skills and the ability to communicate with officials and the public with tact and diplomacy.
  • Thorough understanding of Robert’s Rules of Order, Council meeting procedures, the Community Charter, Local Government Act, and other regulations pertaining to local government.
  • Experience utilizing agenda management software to prepare minutes and agendas and with LGMA records management practices (Granicus and Tab Fusion an asset).
  • Familiarity with Freedom of Information and Protection of Privacy Act and experience handling FOI requests.

Prior to applying, please visit our website at https://www.esquimalt.ca/government-bylaws/employment to view the job description which provides a detailed outline of key duties and required qualifications, skills, and abilities.
 
Salary: $34.33 – $37.06 hourly plus benefits
Hours per week: 35

Please submit your resume with covering letter quoting Competition No. 19-13 by 4:00 pm on Wednesday, April 24 to: hr@esquimalt.ca.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.
 
1229 Esquimalt Road
Esquimalt, BC   V9A 3P1
t. 250-414-7101
f. 250-414-7111
www.esquimalt.ca

Location: Esquimalt, BC
Region: South Vancouver Island
Professional Categories: Corporate Administration,Office Administration
Posted: March 27, 2019, 4:05 pm
Expires: April 24, 2019, 4:00 pm