e-Brief February 7, 2020
2020 CONFERENCE - PROGRAM-AT-A-GLANCE
 
The 49th Annual CAMA Conference will take place at the Deerhurst Resort in Huntsville, Ontario from June 1-3, 2020.  The Full Conference Program and on-line registration will be available at the end of February 2020.  For further details visit the CAMA website.
 
Pre-Conference Day: Sunday, May 31, 2020
2:00 p.m. - 6:00 p.m. Conference Registration
Pre-Conference Day: Monday, June 1, 2020
7:30 a.m. - 2:30 p.m. Golf Tournament at the Highlands Golf Course (Deerhurst Resort)
10:00 a.m. - 4:30 p.m.  Pre-Conference Activity: Muskoka Brewery Tour
9:00 a.m. - 1:00 p.m. Pre-Conference Activity: Muskoka Fishing Trip
10:00 a.m. - 11:00 a.m. Pre-Conference Activity: Nature Tour/Hike
11:00 a.m. - 8:00 p.m. Conference Registration
1:00 p.m. - 4:00 p.m. Pre-Conference Activity: Treetop Trekking
1:00 p.m. - 4:30 p.m. Pre-Conference Workshop: How Do You Facilitate Practical Teambuilding in your Own Organization (Dr. Gord McIntosh)
1:00 p.m. - 5:00 p.m. Provincial/Territorial Association Meeting
5:30 p.m. - 6:30 p.m. Big City Networking Reception (for delegates from municipalities with 50,000+ population)
5:30 p.m. - 6:30 p.m. Young Professionals Reception (for delegates under the age of forty)
6:00 p.m. - 7:00 p.m. First Time Delegates Reception
6:00 p.m. - 8:30 p.m. Opening Reception at Tradeshow
9:00 p.m. - 11:00 p.m. Hospitality Suite at Deerhurst Resort
Day One: Tuesday, June 2, 2020
6:00 a.m. -  7:00 a.m. Morning Runs (5 km and 10 km)   
7:00 a.m. -  4:30 p.m. Conference Registration
7:15 a.m. - 8:00 a.m. Breakfast
8:00 a.m. -  8:45 a.m. Annual General Meeting
8:45 a.m. - 9:00 a.m. Opening Ceremonies
9:00 a.m. - 10:00 a.m. Opening Keynote: Susan Stewart
10:00 a.m. -  10:30 a.m. Tradeshow Refreshment Break
10:30 a.m. - 11:30 a.m. Plenary Session: Partnerships with Provincial and Federal Governments Across Canada (John Matheson)
11:30 a.m. - 12:15 p.m. Plenary Session: Responding to Complex Social Issues: Municipal Roles and Promising Solutions to Homelessness, Addictions, and Social Disorder (Dr. Alina Turner & Dena Kae Beno)
12:30 p.m. - 1:30 p.m. Long Service Awards Luncheon
1:30 p.m. - 2:00 p.m. Dessert and Coffee in the Tradeshow Area
2:00 p.m. - 3:00 p.m. Concurrent Sessions   
  • Political Acumen Toolkit & Storytelling (Beverly Hendry, Janice Baker and Murray Clarke)
  • Are We There Yet? Is the Work Ever Done on Improving Organization Culture? (Zoran Postic)
3:00 p.m. - 3:30 p.m. Tradeshow Refreshment Break
3:30 p.m. - 4:00 p.m. Concurrent Session
The Power Wheel: Building Alliances Inside and Outside Your Organization (Chris MacPherson)
3:30 p.m. - 4:30 p.m. Making The Case for Innovation: The Green Municipal Fund Helps You Justify Your Environmental Solutions (FCM Representatives) 
4:00 p.m. - 4:30 p.m. Concurrent Session
Launch of CAMA’s Council Orientation Toolkit: Setting Up Every Councillor for Success (Brenda Orchard)
5:00 p.m. - 6:00 p.m. Reception for Ontario Delegates hosted by OMAA
6:30 p.m. - 9:00 p.m. Casual Night Out at BBQ Point with Paul Lagendyk for entertainment
9:00 p.m. - 11:00 p.m. Hospitality Suite at Deerhurst Resort
Day Two: Wednesday, June 3, 2020
6:00 a.m. - 7:00 a.m. Morning Runs
7:00 a.m. - 3:00 p.m. Conference Registration
7:30 a.m. - 8:15 a.m. Breakfast
8:15 a.m. - 9:15 a.m Plenary Session: Launch of CAMA’s CAO Employment Contract Toolkit (Jake Rudolph, Doug Lagore, Glen Davies, Phyllis Carlyle)
9:15 a.m. - 10:15 a.m. Plenary Session: Mental Health and Addictions in the Workplace/PTSD (Police Chief Roger Brown)
10:15 a.m. - 10:45a.m.   Tradeshow Refreshment Break
10:45 a.m. - 11:45 a.m. Surprise Closing Keynote: A Team Building Event
12:00 Noon - 1:00 p.m. CAMA Awards of Excellence Luncheon
1:00 p.m. - 1:30 p.m. Closing Ceremonies and Tradeshow Draws
2:00 p.m. - 4:00 p.m. Knowledge Café: Leadership at the Apex! (Dr. Gordon McIntosh)
2:00 p.m. - 4:00 p.m. Knowledge Café: Practical Strategies to Advance Solutions to Homelessness, Addictions, and Social Disorders (Dr. Alina Turner and Dena Kae Beno)
2:00 p.m. - 4:00 p.m. Knowledge Café: The Growth of Muskoka's Microbrewery Business (Maximum 25 People)
6:30 p.m.-  7:00 p.m. President’s Reception
7:00 p.m. - 11:00 p.m. President’s Dinner, Entertainment and Dance (Muskoka Casual with the ABBA Band)
New Tools and Resources for CAMA’s CAO Performance Evaluation Toolkit
CAMA has had great success with the CAO Performance Evaluation Toolkit.  Over the past two years we have marketed this toolkit as widely as possible across the country to the elected officials and the Chief Administrative Officers and most recently at the 2019 FCM Conference.  All delegates received a brochure in their welcome kits and CAMA also had a booth at the FCM Tradeshow to promote this process along with our other services.  We will be continuing to actively promote this document into 2020 (again at FCM and thru other opportunities) to ensure that the newly elected officials after elections are aware of this important process.

New Tools and Resources Available

CAMA’s CAO Performance Evaluation Toolkit:  Since the launch of the toolkit the feedback has been extremely positive and we have also tried to make it more user-friendly as it does have a lot of gears and options that might, at first glance, make it appear to be dauntingly complicated. It’s not! It’s really a simple tool.  To make it easier to see the final product, we have prepared the following sample final evaluation report for the elected officials when completing the CAO’s performance evaluation using form 1.6A Performance Evaluation and 1.6B Additional Core Competencies.  A template with the same competencies (chosen from form 1.6A and 1.6B) should be agreed on prior to starting the evaluation process.  The word and PDF documents of the sample final evaluation report can also be found on the CAMA website.
 
Please note that the CAO will also complete the same form separately and submit it to Council prior to them completing their evaluation. The Head of Council and Councillors will also complete this template separately and then the final evaluation report is completed and presented to the CAO.  This sample final evaluation also includes the CAO’s comments in response to Council’s evaluation.  Please modify it to suit your municipality’s requirements. 
 
Also, don’t forget about the short webinar (approximately 20 minutes in length) that is designed to show CAOs and elected officials just how easy it is to use and how it can be customized and scaled to each municipality.  We also have a  Frequently Asked Questions by Chief Administrative Officers document and a Frequently Asked Questions by Elected Officials document which will help navigate everybody through the toolkit. 
 
Performance Evaluations for Direct Reports:  It is also important for the Chief Administrative Officer/City Manager to conduct a performance evaluation review for direct reports (Directors/Commissioners/Chiefs/Department Heads). We are therefore pleased to provide you with the following examples for your use:
  • A Performance Evaluation Review template to be completed by the CAO/City Manager and the employee and reviewed during the performance evaluation.   
  • A Mandate Letter that the CAO/City Manager can provide to each direct report each year at their performance evaluation.  This outlines the expectations for all Departments and also lists some specific expectations for each Department.
The word and PDF documents can also be found on the CAMA website.

As always, please provide us with your feedback.

Jeff Renaud
CAMA President
Saskatchewan Members: Community Airport Funding Available
The Government of Saskatchewan is accepting applications for the Community Airport Partnership (CAP) Program until March 20.   Eligible applicants include regionally focused municipal or community-owned airports that support economic development, general access to surrounding communities, air ambulance and medevac operations, commercial operations, and aviation safety.  Projects are now eligible to include federal funding contribution with exception of Airports Capital Assistance Program.   For more information, including how to apply, check out the application guidelines.
 
It’s Not Easy to Innovate Alone—Let's Innovate Together @ TLG
Registration is now open for the Alliance for Innovation’s 2020 Transforming Local Government Conference.  It’s tempting to focus on everyday stuff.  Putting out fires, bumping into barriers and just the daily grind. When your hair is on fire, it’s tough to focus on developing and executing on innovation initiatives.  That can change in 2020.  At TLG you’ll be immersing yourself with local government professionals on similar journeys and leading the way in these TLG educational tracks. Learn more here   Act now – Early Bird pricing closes soon.   Check out all the details, and when registering, please use code CAMA to help us connect down in Phoenix! For any questions about the event, the Alliance team can be reached at [email protected] or 888.496.0944.
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