CAMA E-Brief

e-Brief

January 23, 2020

CAMA 2020 Annual Conference - Hotel Room Block Now Open!       The 49th Annual CAMA Conference and Annual General Meeting will be held in Huntsville, Ontario from Monday, June 1, 2020 to Wednesday, June 3, 2020 at the Deerhurst Resort which is the host hotel. The Golf Tournament and other Pre-Conference activities will begin on Monday morning (and a Half Day Workshop will take place from 1:00 p.m. to 4:30 p.m.).  The Conference Program will end after the President’s Dinner on Wednesday evening. ACCOMMODATIONS CAMA has negotiated a Conference rate at the Deerhurst Resort. In order to ensure the booking process goes smoothly please read the details in full and make note of all deposit and cancellation policies for this property.  We hope that this process will encourage individuals to book only those guest rooms that are needed so that more people will have the opportunity to stay at the official Conference hotel.   If rooms are cancelled right before the Conference it puts the Association at risk of attrition charges. WHAT YOU NEED TO KNOW Name changes on a reservation can be made up to the date of arrival. All reservations can be made by calling the Reservations Department at the Deerhurst Resort at 1-800-461-4393 and identifying yourself as being with the “2020 CAMA Conference” or through this link. Please follow these instructions when you open the link: Choose the dates that you require and then click “Check Availability”. Please note that the first screen will provide two options:  View by Rate and View by Room. If you choose View by Rate be sure to click “View Available Rooms” which will show all rooms and you can select which one you would like and finish your reservation. If you choose View by Room be sure to click on the “View Available Rates” and then you can select which one you would like and finish your reservation. Room blocks are from Sunday to Wednesday but the hotel will honor the rate for up to three days prior to Sunday and three days post Wednesday if space is available. Cut Off Date: Thursday, April 30, 2020. Deposit and Cancellation Policy: The hotel will charge a one-night deposit at the time of your reservation.  The balance of your stay is due on April 30, 2020 and will be charged to the credit card provided at the time of your booking.  Should you need to cancel or shorten your stay, this can be done up to April 30, 2020 without penalty.   No refunds or credits will be given for any nights cancelled after April 30, 2020. ROOM RATES All room rates are subject to 13% HST, an 8% Resort Fee, and a 4% MAT (Municipal Accommodation Tax).   Type of Room                                                                                          Price    (+ 13% HST + 8% Resort Fee + 4% Municipal Accommodation Tax) Pavilion Guestroom $191.39 Bayshore Guestroom $191.39 Pavilion Junior Suite $211.02 One Bedroom Suite $211.02 One Bedroom Condo  $215.00 Two Bedroom Condo $299.35 Three Bedroom Condo $379.00 BEWARE OF HOTEL BOOKING SCAMS Neither CAMA staff nor our legitimate hotel partners are authorized to solicit attendees with regard to room bookings and accommodation.  In the past few years a number of delegates, exhibitors and sponsors have been approached by companies saying they have access to rooms at CAMA’s blocked hotels. For peace of mind and the guarantee of receiving a hotel room at CAMA rates and with a hotel approved cancellation policy we encourage all Conference participants to book your guest rooms using the links provided. Should you choose to use alternate sites such as Expedia, Hotels.com or National Travel Associates we cannot guarantee your reservation or assist with troubleshooting your booking. OTHER HOTEL ACCOMMODATIONS The Hidden Valley Resort (1755 Valley Road / 705-789-2301) is the closest hotel to the Deerhurst Resort and is a fifteen minute walk. There is not a CAMA room block reserved at this hotel and transportation will not be provided to Deerhurst Resort. TRANSPORTATION You are responsible for your own transportation from airports to the Deerhurst Resort via rental cars or shuttle services.   Below are some options: Northern Airport Passenger Service:  Provides a shuttle service to Downtown Huntsville to the Toronto Pearson Airport at scheduled departure times.   Phone:  (705) 474-7942 https://northernairport.com/schedule/ Cost: Round Trip from Toronto Pearson Airport to Huntsville is $153.00 or $85.00 for one way (adult fares). The drop off is at the Holiday Inn Express in Huntsville just off Highway 60. A taxi or uber to Deerhurst Resort is approximately $20.00.  Independent Taxi : Phone: (705) 789-8294 Flights to Muskoka with FlyGTA. https://flygta.com/airtaxi/ - Search for scheduled flights to Muskoka. https://flygta.com/charters/ - To request a quote for a private charter. CONFERENCE PROGRAM The Full Conference Program and on-line registration will be available at the end of February 2020. All other Conference information can be found on the website.

Launch of CAMA's 2020 CAMA Awards of Excellence Program Each year CAMA recognizes its membership through the Excellence in Municipal Administration Awards Program, and this year I have the honour and pleasure to Chair the Awards Committee. The purpose and objectives of the awards program is to encourage the improvement of municipal management; to recognize the specific contributions achieved by members of the Association; and, to publicize these to other members as well as to the general public. Experience has demonstrated that CAMA members have every right to hold their heads high when it comes to excellence in municipal management. Year-after-year we see countless examples of outstanding projects and programs designed, developed and implemented in Canadian municipalities who are recognized world leaders in municipal governance and service delivery. It is time again to share your achievements and successes with your colleagues; to recognize the excellent work of your employees; and to receive the recognition of your profession. Please take a little time to read the enclosed materials and select one or more of your projects or programs for nomination under the three award categories:  Environment, Willis Award for Innovation, and Professional Development.  CAMA is pleased to offer a full on-line application package for this year’s nomination process.    This year you will be able to save your submission and resume at a later date by filling in your e-mail address.  Follow the instructions outlined in the brochure.   To see the questions that are included on the on-line application click here. You may very well have the opportunity to stand in front of your colleagues on June 3rd at the 2020 CAMA Conference being held at the Deerhurst Resort and receive the recognition you so rightly deserve. Award winners will be asked to submit a high resolution logo, and fifteen to twenty photos of the project to be included in a video that will be shown at the luncheon.  Winners will also be recognized in CAMA’s e-Brief, press releases will be prepared and circulated to the local media, and the CAMA Board member closest to the successful community will also arrange to attend a Council meeting to make the award presentation to your Mayor and Council.  We also endeavour to highlight all nominations in e-Brief and our Best Practices Library in the Member’s Section of the CAMA website.  The deadline for submissions (in electronic format only) is Friday, February 21st, 2020. I encourage you to participate and look forward to receiving your nomination(s). Sincerely, Tony Kulbisky Chief Administrative Officer, Town of Devon CAMA Representative for Alberta Chair of 2020 CAMA Awards Jury

Nominations Being Accepted for the CAMA Honourary Membership for Life Award Dear Colleagues: I am inviting you to nominate one or more of your colleagues in this unique field of municipal administration for an Honourary Life Membership in CAMA. This honour is presented to long serving CAMA members during the President’s Dinner at the Annual Conference to individuals who have made an extraordinary contribution to the field of municipal administration and to the work of the Canadian Association of Municipal Administrators (CAMA). Previous recipients of the award include:  the late John Robison, Cy Armstrong, the late Robert Byron, Wes Lancaster, Murray MacLean, Paul Stapleton, Richard White, Bob Linner, Doug Lagore, Gerard Lewis, Cecil Vincent, Jim Toye, Doug Lychak, Ron Shaw,  Duncan Campbell, and Chris MacPherson. The criteria for the award, a description of the eligibility and nomination process and the application form can be found on the CAMA website. Please note that nominees will be considered based on the following criteria: • length of time served in local government as a CAO or direct report to a CAO; • membership in CAMA for a period of at least ten (10) years; • recognition as making a significant contribution to CAMA; • recognition as making a significant contribution to their community; • recognition as making an outstanding contribution to local government; administration within the professional community at the local, regional, provincial or national level. The deadline for receipt at the CAMA National Office is February 14th, 2020. Please do take the time to reflect on potential candidates and submit a nomination. There is nothing more meaningful to a professional than to be recognized by one’s peers for a job well done.  Over the years there are many individuals who have made a difference within our profession, our organization and in the community. We look forward to hearing from you. Sincerely, Jeff Renaud President

FINAL CALL: CAMA Scholarship Program Deadline January 31, 2020 Through the Scholarship Program, CAMA will provide six scholarships for the registration fee (in the amount of $750.00) for the 2020 Annual Conference (two for young professionals pursuing a career in local government; two for members working in municipalities located north of the 60th parallel; and two for members from smaller municipalities).   Individuals are only eligible to receive a scholarship once to provide an opportunity to others to access this scholarship. The scholarship is not transferable and must be used in the same year that it was awarded.  For all details on this program please visit the CAMA website. ELIGIBILITY:  Scholarship applicants must be a CAMA member (or working with a CAMA member under the Young Professionals category). Two scholarships are awarded for each of the following categories:  Young Professionals, Smaller Municipalities, and North of the 60th Parallel. APPLICATIONS:  All interested persons are invited to apply for the CAMA Scholarship by forwarding the completed application form to Ms. Jennifer Goodine, CAMA Executive Director, via e-mail at [email protected] no later than January 31, 2020.

Membership Renewals for 2020-2021 Year The CAMA membership renewal invoices were e-mailed out the first week of January are due by March 31, 2020.   If you did not receive an invoice please contact Jennifer Goodine, CAMA Executive Director at [email protected] You can renew your membership online by Visa or Mastercard using your CAMA ID number (noted on your invoice) at  https://www.civicinfo.bc.ca/cama/loginv3/membership  or by sending a cheque to the CAMA National Office.  We look forward to your continued membership with CAMA!   Please note that you will require your membership e-mail address to register on-line for the 2020 Conference.

Canada Launches Environmental Funding Programs   On January 21st, the Minister of Environment and Climate Change, the Honourable Jonathan Wilkinson, launched the annual call for proposals for eight environmental funding programs. These programs will contribute to community-based projects that will have positive and measurable impacts on the environment and Canadians.  Indigenous communities, landowners, environmental groups, schools, other levels of government and businesses - are invited to apply.  For more information on eligibility criteria, deadlines and how to apply for funding, please follow the links below. Aboriginal Fund for Species at Risk  The application submission period for projects commencing in 2020/2021 is now open and will close on February 27, 2020, at noon (Pacific Time) Habitat Stewardship Program for Species at RiskThe application submission period for projects commencing in 2020/2021 is now open and will close on February 27, 2020, at noon (Pacific Time) EcoAction Community Funding Program:  Environment and Climate Change Canada's (ECCC) EcoAction Community Funding Program is now accepting applications for funding until March 3, 2020 at 11:59 p.m. EST for projects beginning summer 2020. Atlantic Ecosystems Initiatives:  Call for Proposals deadline: February 25, 2020 Environmental Damages Fund:  Call for Proposals deadline: February 18, 2020 Great Lakes Protection Initiative: For funding under the Great Lakes Protection Initiative, applications are now being accepted until March 3, 2020, with the exception of the engaging Indigenous Peoples priority. Applications for projects that support the engaging Indigenous Peoples priority will be accepted until March 17, 2020. Lake Winnipeg Basin Program:  The deadline for Letters of Intent is February 6, 2020. Eligible applicants will be invited to submit a project proposal. The deadline to submit a full project proposal is March 17, 2020. Zero Plastic Waste Initiative:  Application deadline is March 2, 2020

Alberta Members: Alberta Environment and Parks Survey: Municipal Road Maintenance Activities Impacting Wetlands Alberta Environment and Parks (AEP) is seeking input from municipalities about how to reduce red tape and streamline the regulatory process for low-risk wetland road maintenance activities. The information provided by municipalities in the survey will help AEP define the scope of the project. The deadline to provide feedback is February 5, 2020. If you have any questions regarding the survey and Alberta’s wetland policy, please contact [email protected].

WELCOME NEW MEMBERS!   Jennifer Heatherington, Manager of Corporate Communications, City of Spruce Grove, AB Rod Bovay, Chief Administrative Officer, City of Belleville, ON Alan Harris, Chief Administrative Officer, Town of Smithers, BC Andrew Siltala, Chief Administrative Officer, Town of Milton, ON David Calder, City Manager, The City of Cambridge, ON Daryl Hrehirchuk, Chief Administrative Officer, Rural Municipality of Macdonald, MB Kelly Gibson, Town Manager, Town of Banff, AB Raul Allueva, Deputy City Manager, City of Coquitlam, BC Jessica Gunby, Chief Administrative Officer (A), Township of Georgian Bay, ON Tamara Sloboda, Municipal Financial Advisor, Alberta Municipal Affairs, AB Ken Anthony, Chief Administrative Officer, Town of Woodstock, NB David Arbuckle, General Manager, Strategic Initiatives, Town of Caledon, ON Carey Herd, Acting Chief Administrative Officer, Town of Caledon, ON Heather Scott, Clerk/Deputy Chief Administrative Officer, The Corporation of the Township of Otonabee-South Monaghan, ON Tonia Bennett, Chief Administrative Officer/Clerk, Municipality of Marmora and Lake, ON Theresa Campbell, Chief Administrative Officer, Township of Perth East, ON

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CAMA is a non-profit association open to all senior managers dedicated to improving municipalities in Canada. Canadian Association of Municipal Administrators PO Box 128, Station A Fredericton, NB E3B 4Y2 CANADA