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Posted: March 12, 2020, 12:03 pm

Oliver Landfill Design, Operations, Closure Plan Update, and Organics Facility Design

Regional District of Okanagan-Similkameen

Oliver Landfill Design, Operations, Closure Plan Update and Organics Facility Design


Request for Proposals

The Regional District of Okanagan Similkameen is requesting submissions of Proposals from qualified Proponents to complete an updated Design, Operations, and Closure Plan (DOCP) and detailed design for an organics turned windrow-composting facility for the Oliver Landfill.

The design of a yard and household food waste composting facility must meet the timelines and financial restrictions of the Organics Infrastructure Program grant received for the project and address the physical constraints of building this facility on a working landfill. The consultant will need to design a composting facility to fit in the context of the Design, Operations, and Closure Plan that meets the Provincial “Landfill Criteria for Municipal Solid Waste” and Provincial Organic Matter Recycling Regulation (OMRR). Further, consideration of the limited borrow/ onsite cover materials used for daily and intermediate cover will be important when developing the composting site design and construction as some of the materials reside within the areas proposed for the composting site.

The Oliver Landfill has an existing Design Operations and Closure Plan, completed in 2010 by Conestoga Rovers Associates. This plan is outdated and no longer accurate with the current operations. It is expected that new areas for landfilling, that are not on top of refuse, will need to be developed that include liners and leachate management.

The organics facility detailed design and tender package is expected to be completed by December 2020 with construction completed by October 2021. The DOCP document completion is anticipated to be completed by late 2020/early 2021 as the Regional District will be incorporating it into a Solid Waste Management Plan review in 2021.

Supporting Documentation
The following material is available as attachments to this RFP document to assist in the preparation of Proposals:

Siting Organic Facilities and Feasibility Assessments

Oliver Landfill Documentation for Review

  • Oliver Landfill annual report, Western Water Associates Ltd. (2018)
  • Oliver Landfill Hydrogeological Assessment, CRA (2010)
  • Oliver Landfill Design, Operations and Closure Plan, CRA (2010)
  • Landfill Survey Data (2019)

To receive these Oliver Landfill documents, please email

Submission of Proposals
Proposals may be submitted by email and/or hardcopy until the Closing Time specified. It is the Proponent’s sole responsibility to ensure its Proposal is received at the address or email set out below by the Closing Time. If submitting by hardcopy please enclose three (3) hard copies and an electronic copy on a memory stick.

Proposals, and their envelopes if submitting by hard copy, should be clearly marked with the name and address of the Proponent, the RFP program title, and be addressed to the following:

Shane Fenske, AScT.
Engineering Technologist
Regional District of Okanagan-Similkameen
101 Martin Street
Penticton, B.C. V2A 5J9


Via Email to:

Proposals must be received on or before the Closing Time of:

TIME:    2:00 PM local time
DATE: Wednesday, April 15, 2020

All inquiries related to this RFP are to be directed, in writing, to the following person. Information obtained from any other source is not official and should not be relied upon. Inquiries and responses will be recorded and may be distributed through an addendum at the Regional District’s option.

Any questions regarding this RFP must be submitted at least five (5) working days prior to the Closing Date. Any questions submitted after this date may not be answered.

Shane Fenske (250)490-4117

Addendum #1

Location: Penticton
Region: Okanagan Valley / Similkameen
Business Categories: General Consulting,Solid Waste & Recycling
Expires: April 15, 2020, 2:00 pm